2022 Disaster Planning Conference

Note: Livestreaming includes all keynote and general sessions plus select breakout sessions.

Tuesday, September 13

8:00 – 9:00 a.m. | Registration & Exhibitor Viewing

9:00 – 9:15 a.m. | Opening Comments

9:15 – 10:15 a.m.  | Keynote Session — Resilience Through Chaos
Rebecca Thomas, LMSW, Counselor, Tania Glenn & Associates, PA®
Now, more than ever, first responders and health care workers must be resilient. Resilience means being, living, working, and playing well. It means living the best life possible. While most people want to be more resilient, many simply do not know how. This session helps participants define and understand resilience and teaches ways to build resilience in a no-nonsense and completely achievable way.

10:15 – 10:45 a.m. | Exhibit Show and Best Practices Poster Showcase

10:45 – 11:45 a.m. | General Session — Platinum Pediatric Surge Playbook: Catastrophic Capable
Cynthia Frankel, RN, MN, Pediatric Surge Lead, HPP LEMSA Liaison and EMSC Coordinator, WRAP-EM Working Group & Alameda County EMS; Michael Frogel, MD, Chairman, National Pediatric Disaster Coalition; Mary A. King, MD, MPH, Medical Director, Trauma Pediatric ICU, Harborview Medical Center, University of Washington; Damien Siwik, Project Manager University of Michigan, C.S. Mott Children’s Hospital
This session provides a Model State and Multi-Jurisdictional Pediatric Surge PLAYBOOK (Master Guide Toolkit) to maximize and leverage pediatric surge operational capability during catastrophic events across local, state, and regional borders. It aligns and supports existing national, and state pediatric surge/emergency operations plans, and hospital plans. Recommendations can be utilized by a future integrated command structure across state jurisdictions to collectively leverage and incorporate pediatric situational awareness and response capabilities.

11:45 a.m. – 12:45 p.m. | Hosted Lunch

12:45 – 1:45 p.m. | Concurrent Breakout Sessions (choose one)

1. Active Shooter Preparation and Training for Hospitals (Livestream)
   Angela Warneke, Hospital Administrator, County of San Diego; Michael Pacheco, Detective, San Diego County Sheriff Department
   An active shooter event is likely one of the worst events that can happen within a medical facility due to trauma, loss of potential life, and the continued need for patient care. The active shooter training within hospital settings will assist leadership and educators in establishing protocols, training strategies, community assessment of coverage, and developing a recovery response plan.
2. Desperate Times Call for Different Measures: Building Crisis Standards of Care During COVID-19
   Martha Masters, Clinical Assistant Professor, Stanford University School of Medicine
   The ongoing COVID-19 pandemic has revealed weaknesses in the health care system and how we deliver care. The Emergency Department is often on the frontline when making difficult decisions regarding care when resources become scarce. It is important to address this with education on crisis standards of care as well as scrutiny of existing models. This includes challenging how they are best designed to meet our current needs, where there might be crucial gaps in the assessment of need and delivery of care, and when they must be implemented.
3. Hospital Evacuation – Lessons from the Caldor Fire
   April Boyde, MSSM, CPP, Safety and Security Manager, and Elizabeth Stork, Chief Human Resource Officer, Barton Health
   The primary objective of this presentation is to assist other health care facilities with improving their own response and business continuity plans in the event of a wildfire evacuation. Presenters share lessons learned from the full-scale evacuation of Barton Memorial Hospital and Skilled Nursing Facility in response to the Caldor Fire. We will discuss the logistical challenges of evacuating and repopulating a bistate rural health care system, explore staffing and personnel challenges and considerations, and review lessons learned.
4. Minutes to Hours – The Kaiser Permanente Northern California Evacuation Toolkit
   Suzy Fitzgerald, MD, FACEP, FAAEM, Regional EM Training Director & Emergency Physician, Kaiser Permanente Northern California; Shakiara Kitchen, CHEP, CEM, Regional Practice Specialist, Emergency Management, Kaiser Permanante
   This session will provide emergency management personnel with an overview of hospital evacuation considerations when there are only minutes to hours to prepare. The life cycle of an evacuation event will be presented including the Pre-Evacuation, Evacuation, and Post-Evacuation stages, with a focus on the preparedness and response actions in each stage. The components of a standardized evacuation toolkit and recommendations for hospitals/health care systems to adapt and implement the toolkit will be reviewed.

1:45 – 2:15 p.m. | Break

2:15 – 3:15 p.m. | General Session — Spill Drill Thrill: Prepare Your Facility for a Chemical Emergency!
Jason Wilken, PHD, MPH, CDC Career Epidemiology Field Officer, and Danny Kwon, MPH, REHS, California Department of Public Health
Chemical emergencies can happen at any time at health care facilities. The impact may not only be to the facility but patients, staff, and the surrounding community. To assist hospitals and all health care partners, ASPR/TRACIE has developed a “Chemical Emergency Considerations for Health Care Facilities” resource to assist in preparing and responding to chemical emergencies.

3:15 – 4:15 | General Session — Emergency Management Chapter Revisions
Angela Murray, Project Director, Healthcare Standards Development, and Jim Kendig, Field Director, Surveyor Management and Support, The Joint Commission
This presentation provides information about the new and revised Emergency Management chapter standards and elements of performance (EPs) and provide recommendations for implementing the new and revised standards/Eps as well as understand the new survey process . It is specifically for Joint Commission Accredited Hospitals and Critical Access Hospitals. At the conclusion of this presentation, participants will be able to:

• Describe new and revised Emergency Management chapter standards for HAP/CAH Accreditation Programs
• Discuss and understand the new Survey Process
• Identify Emergency management available chapter resources

4:30 – 6:00 p.m. | Exhibit Show Reception and Best Practices Poster Showcase
Mingle with colleagues, enjoy hors d’oeuvres, and learn about useful products and services that can help you with disaster planning and response

Note: Livestreaming includes all keynote and general sessions plus select breakout sessions.

Wednesday, September 14

7:00 – 7:45 a.m. | Registration, Continental Breakfast, Exhibit Show and Best Practices Poster Showcase

7:30 – 7:45 a.m. | Sponsored Sunrise Session
Mary Connelly, BS, MEP, ORAU

Since 2008, ORAU has been working alongside the Veterans Health Administration’s Office of Emergency Management (VHA OEM) designing, developing, maintaining, and refining the Performance Improvement Management System (PIMS) – an integrated, secure software suite that unifies critical preparedness activities for emergency managers and their leadership. VHA PIMS is a web-based system that provides a consistent and efficient approach to plan, develop, evaluate and improve emergency management activities throughout the VHA and enables multi-level participation and collaboration supporting 170 medical centers and 1,100 outpatient sites. ORAU will share a brief overview of VHA PIMS focused on the Event Builder tool, developed in accordance with HSEEP methodology using National Performance Measures and Accreditation Standards to generate evaluation criteria, after-action reporting, and exercise requirement tracking highlighting features and functionality used in more than 5,000 exercises/incidents.

7:45 – 8:00 a.m. | Opening Comments

8:00 – 9:15 a.m. | Keynote Session — Uvalde Texas: School Shooting Medical Response Teams
Eric Epley, CEO/Executive Director ;Jordan Ghawi, Director of Strategic Initiatives, and TX-EMTF Task Force Leader, Southwest Texas Regional Advisory Council (STRAC); and Adam Apolinar, RN, BSN, MHA, Chief Executive Officer, Uvalde Memorial Hospital
On May 24, 2022, 19 students and two teachers were fatally shot, and 17 others were wounded, at Robb Elementary School in Uvalde, Texas. In a community of just over 16,000 people, responders faced one known factor — they likely knew victims involved in the shooting. In spite of this, emergency responders had to keep their focus on their jobs: saving lives. The dialogue will take a profound dive into the on-scene perspective, regional mutual aid response, resources deployed, and the role of the Incident Commander at the Uvalde Memorial Hospital on that tragic day.

9:15 – 9:45 a.m. | Break & Grand Prize Drawing

9:45 – 10:45 a.m.| General Session — Pros and Cons: Protection Dogs in Hospitals for Security
Mark Bosque, Founder & CEO, K9 X-Factor; Marcus Brown, K9 Security Officer, Pomona Valley Hospital Medical Center; Mike Dunning, Principal Consultant, The Healthcare Security Consulting Group, LLC; Michael Vestino, Dr, PH, MHA, EML, FACHE, Vice President of Support Services, Pomona Valley Hospital Medical Center; and Enox, K9 Officer
K9s represent an effective way to prevent and reduce hospital violence and increase safety for patients, staff and visitors. This panel discussion explores the pros and cons of using protection dogs in hospitals and/or hospital emergency rooms. Presenters currently work in hospitals using protection dogs or with security companies providing canines for hospital security.

10:45 – 11:45 a.m. | Concurrent Breakout Sessions (choose one)

1. The Strength to be Flexible 
   Morgan Jarus, Emergency Preparedness Coordinator, Sutter Lakeside Hospital 
   Disruption is now the norm, and hospitals must be prepared to respond to multiple types of disasters – sometimes running simultaneous responses or prolonged Incident Command Centers. Learn from an emergency preparedness coordinator whose hospital has opened HICS 17 times in seven years, responding to a wide variety of disasters. During this session, you’ll learn how to engage staff and leaders in a meaningful way to build a living, relevant EM program that has the strength to be flexible, adding resilience to your team to emerge stronger after disasters.
2. Social Media Roles in Emergency Management
   Valerie Lakey, Executive Director, Mayers Memorial Hospital District
   The public information officer (PIO) is a vital part of the incident command team, charged with delivering accurate information to the right people at the right time. This session will review the role of the PIO and present attendees with strategies for utilizing social media for emergency communications.
3. Health Systems’ Partnerships with Public Health for Disaster Response
   Tiffany Riviera, Deputy Director, PHEPR, San Francisco Department of Public Health; Mary Mercer, MD, Clinical Health Systems, and Lukejohn Day, MD, Chief Medical Officer, Zuckerberg San Francisco General Hospital
   The COVID-19 pandemic has challenged health care delivery systems world-wide by straining scarce resources, such as critical care therapeutics, hospital beds and clinical staff, necessitating drastic public health measures. Cross-institutional collaborations within communities offer unique opportunities to prevent or mitigate health disparities in resource utilization and access to care. In this session, San Francisco Department of Public Health will present on their collaboration with health systems that allowed them to do just that.
4. NDMS Pilot Program: Enhancing Capacity, Capability and Interoperability across the NDMS Definitive Care Network (Livestream)
   Clair Pelura, Manager, Deloitte Consulting; and Gabriela House-Lee, Project Manager, Operations, Henry M. Jackson Foundation for the Advancement of Military Medicine
   The National Disaster Medical System (NDMS) Pilot Program is identifying opportunities to enhance partnerships between military and civilian health care systems to improve military-civilian interoperability and medical surge capabilities and capacity to care for combat casualties repatriated to the United States. This session will provide an overview of the pilot program, activities completed to date, highlight medical surge readiness and opportunities for improvement in the Sacramento region based on stakeholder feedback. Attendees will leave with a better understanding of opportunities and mechanisms to improve medical surge readiness in California.

11:45 a.m. – 12:45 p.m. | Lunch

12:45 – 1:45 p.m. | Concurrent Breakout Sessions (choose one)

1. How to Manage a Response Using Virtual & Hybrid Command Centers (Livestream)
   Kelly Anderson, Enterprise Emergency Management, City of Hope
   When health care workforce moved to home offices to minimize the effects on COVID-19 in the workplace, it created changes for the traditional hospital command center. How do you run a virtual/hybrid command center while continuing to experience  COVID-19 surges and other code triages? This session addresses incident response and management, including what technology, planning, training and education is needed to make a virtual/hybrid command center successful.  
2. Hospital Guidebook for Access and Functional Needs (AFN) in a Disaster 
   Kevin Muszynski, Manager, and Steve Storbakken, Director, Emergency Preparedness & Environmental Safety, Pomona Valley Hospital Medical Center and L. Vance Taylor, Chief, Office of Access, California Governor’s Office of Emergency Services 
   The AFN Guidebook will serve as an educational reference tool for hospital emergency preparedness managers as they seek to broaden their understanding of the diverse needs and restrictions of AFN communities in a disaster. These managers then become better equipped to develop their hospital’s policies and procedures, risk assessments, and Emergency Operations Plan (EOP) toward meeting the needs of the AFN communities their hospitals serve. 
3. Incident Response and Maintaining Situational Awareness Across Multiple Facilities/Regions
   Kimberly Galey, National EM Consultant, and Shakiara Kitchen, CHEP, CEM, Regional Practice Specialist, Emergency Management, Kaiser Permanente
   Kaiser Permanente embarked upon a journey to standardize emergency response and research and deploy an incident response tool which will allow the organization to communicate effectively in an accurate and timely manner. Join us in a discussion to review the research, development and implementation process Kaiser has utilized to adopt and standardize a hospital incident response system covering eight regions, 42 hospitals and a national command center. The purpose of the discussion will be to help others identify technology needs, potential questions, issues and strategies.
4. Leading, Learning and Laying the Course Through COVID-19
   Christopher Riccardi, CHSP, CHEP, Manager, Emergency Management & Business Continuity, and Calvin Fakkema, Director of Support Services, Children’s Health of Orange County (CHOC)
   This presentation demonstrates how CHOC adapted to the barrage of issues that were faced during COVID-19. The hospital command center (HCC) implemented day care for staff families, outdoor preprocedural drive-through testing, staff guidance and information sharing through “Source of Truth” messaging and two-way situational reporting amongst coalition peers. Documenting all activities through a virtual HCC tool with over 6,000 activity log entries over 36 operational periods has proven to be a best practice that made a daunting task manageable.

1:45 – 2:00 p.m.| Break

2:00 – 2:45 p.m. | General Session — UC Davis Meets TJC Emergency Management Standards While Increasing Program Quality
Kristina Spurgeon, Emergency Manager, and Charles Schafer, Emergency Management Coordinator, UC Davis Health
Learn how UCDH conducted an in-depth inventory of the current EM program and used a focused self-assessment protocol to identify and address gaps that can be easily applied to your hospital’s EM Program. Hear how this collaboration opportunity with stakeholders increased the success of the EM program, and what The Joint Commission surveyors thought of these efforts. Available tools for attendees include an updated Hazard Vulnerability Analysis template and standards cheat sheet spreadsheet.

2:45 – 3:45 p.m. | General Session — Return to Work: Resilience and Self-Care
Steve Degelsmith, EAP Coordinator, Kaiser Permanente

3:45 p.m. | Closing Remarks

Full Conference
*Members: $550
Associate Members and Government Entities: $550
**Nonmembers: $750

Livestream Conference
*Members: $275
Associate Members and Government Entities: $275
**Nonmembers: $375
Note: Livestreaming includes all keynote and general sessions plus select breakout sessions.

*Members are CHA member hospitals. **Nonmembers are limited to non-hospital health care providers, clinics, post-acute facilities, and consultants, insurance companies, law firms and other entities that serve hospitals. Education programs and publications are a membership benefit and are not available to eligible non-member California hospitals.

Cancellation Policy

A $75 non-refundable processing fee will be retained for each cancellation. Cancellations must be made in writing seven or more days prior to the scheduled event and emailed to [email protected]. No refunds will be given after these dates. Substitutions are encouraged. Cancellation and substitution notification may be emailed to [email protected]. In the unlikely event that the program is cancelled, refunds will be issued to paid registrants within 30 days.

Full participation in the conference is a prerequisite for receiving professional continuing education (CE) credit. Attendee must complete post-event survey, attest to participation and, when required, provide a professional license number. CE certificates will be emailed approximately three weeks after the conference. (Amount of CE offered subject to change.)

Compliance — The Compliance Certification Board (CCB)® has approved this event for up to 13.2 CCB CEUs. Continuing Education Units are awarded based on individual attendance records. Granting of prior approval in no way constitutes endorsement by CCB of this event content or of the event sponsor.

Health Care Executives — CHA is authorized to award 11.0 hour of pre-approved ACHE Qualified Education credit for this program toward advancement, or recertification, in the American College of Healthcare Executives. Participants in this program who wish to have the continuing education hours applied toward ACHE Qualified Education credit must self-report their participation. To self-report, participants must login to their MyACHE account and select ACHE Qualified Education Credit.

Nursing — Provider approved by the California Board of Registered Nursing, Provider CEP #11924, for up to 11.0 conference contact hours.

Risk Management — Application has been made to the American Society for Health Care Risk Management (ASHRM) to award continuing education toward the fullfillment of FASHRM (Fellow), DFASHRM (Distinguished Fellow), and CPHRM (Certified Professional in Healthcare Risk Management) renewal.

The Sheraton Pasadena Hotel and The Westin Pasadena are the host hotels for the conference. 

Sheraton Pasadena Hotel
303 Cordova Street
Pasadena, CA 91101
(800) 457-7940 (reservations)
The Sheraton Pasadena Hotel has rooms available at the discounted rate of $189 for all nights during the conference. For reservations, call (800) 457-7940 and mention the “California Association of Hospitals and Health Systems.” The deadline for discounted sleeping rooms is August 22. To book a room online, click here.

The Westin Pasadena
191 N Los Robles Ave.
Pasadena, CA 91101
(866) 837-4181 (reservations)
The Westin Pasadena has rooms available at the discounted rate of $199 for all nights during the conference. For reservations, call (866) 837-4181 and mention the “CHA Disaster Planning for CA Hospitals 2022.” The deadline for discounted sleeping rooms is August 22. To book a room online, click here.

Congratulations to the Best Practices Poster Showcase Winners!

• California Department of Public Health — Radiation Emergency in your Hospital?
• Children’s Hospital Los Angeles — Increasing Knowledge and Perceptions of Disaster Preparedness: A Brief Educational Intervention on Evacuation Procedures at a Free-Standing Children’s Hospital
• El Camino Hospital — Riding the COVID-19 Pandemic Waves with Shared Governance for Staffing and Workforce Safety
• Garratt Callahan — Emergency Water Supply Panning for Hospitals and Healthcare Facilities
• Kaiser Permanente — Wildfire Smoke and Air Quality
• Mozaik Solutions — Leading and Thriving Through Crisis: A Brain-Based Perspective – A Groundbreaking New Look at Emergency Management Stressors & Their Impacts
• Sierra View Medical Center — Tulare County Surge & Emergency Operations Coalition
• Stanford Health Care and Stanford Children’s Health — From Zoom to the Room: Achieving Symbiosis in Hybrid Emergency Response
• Sutter Maternity & Surgery Center — Wildfire Evacuation Preparedness: A Patient Safety and Quality Improvement Project

Chair

Mary Massey, BSN, MA, CHEP, PHN, Vice President, Emergency Management, California Hospital Association

Committee Members

Tony Barker, MSHS, Area Emergency Manager, U.S. Dept. of Veterans Affairs, Office of Emergency Management

Ryan Burgess, RN, MSN, Hospital Preparedness Coordinator, Ronald Reagan UCLA Medical Center

Chad Cossey, Disaster Response Planner/Surge Coordinator, Dignity Health

Susan M. Fitzgerald, MD, Emergency Management Physician Lead, Santa Rosa Medical Center

Nicola Harwood, Emergency Preparedness Coordinator, St. Joseph, Orange

Lois Husted, RN, Emergency Preparedness Officer, Queen of the Valley Medical Center

Monique Imroth, MEP, Director, Emergency Preparedness/Response, UC San Diego Health System

Danisha Jenkins, PhD, RN, Director, Emergency Management, Sharp Healthcare

Connie Lackey, RN, Director, Emergency Preparedness, Providence Saint Joseph Medical Center

Valerie Lakey, Director, Public Relations/PIO/Safety Disaster Co-Coordinator, Mayers Memorial Hospital District

Shannon McDougal, Executive Director, City of Hope

Stephanie Meeks, Emergency Management & Regulatory Compliance Manager, Ridgecrest Regional Hospital

Mark Shirley, MS, CSP, CHMM, Environmental Risk Consultant, Sutter Valley Hospitals

Kristina Spurgeon, Emergency Manager, University of California, Davis Health

Steve Storbakken, Director, Emergency Preparedness & Environmental Safety, Pomona Valley Hospital Medical Center

Ryan Tuchmayer, Associate Director, Disaster Preparedness & Response, Cedars-Sinai Medical Center

Showcase your products to hundreds of leading health care decision makers. We are expecting 700+ hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.

Ways to Participate

Sponsor the conference
Sponsorship opportunities are available and offer additional benefits, including free booth space at the exhibit show, complimentary conference registrations, advertising in conference app, plenty of face time with attendees and much more.

Exhibit at the conference
Showcase your product or service directly to hospitals participating in the exhibit show. With dedicated exhibit viewing time to network, you will not be disappointed!

Beyond the Booth – A La Carte Opportunities
Reserving your exhibit space is just the start of building your experience. By leveraging the beyond the booth opportunities available to you as a sponsor and/or exhibitor, you can increase your visibility and engagement with conference attendees, and maximize the return on your investment.

Application

Requests will be processed on a first-come, first-served basis. Act quickly — we expect exhibit space to sell out. To participate, download and submit your application to [email protected] or submit online.

Questions? Contact Lisa Hartzell at [email protected].

We would like to thank our corporate sponsors for their support of the 2022 Disaster Planning Conference.

Platinum Sponsor:

Gold Sponsors:

Silver Sponsors:

Exhibitors to Date:

• 3M
• Advanced Egress
• ATI Disaster Recovery Services
• BlueSky Restoration Contractors, LLC
• California Poison Control System
• CDPH, Laboratory Response Network for Chemical Threats
• CENTEGIX
• Cyalume Technologies
• DLX, Deployed Logix
• DQE
• Ethos Evacuation Strategies LLC (MedSled)
• Everbridge
• FORTS USA
• Guest Communications Corporation (GCC)
• ILC Dover
• Image Sales, Inc.
• Juvare
• Luxfer Magtech, Inc.
• ORAU
• Practical Hospital Services
• ProPac, Inc.
• Paws 4 Healing
• Emergency Ready / Quake Kare
• ReddiNet
• RRS Patient Decontamination
• Simpler Life Emergency Provisions
• Veoci

October 3 & 4
Sacramento Convention Center & Hyatt Regency Sacramento