Disaster Planning — Exhibitor Resources

September 10 – 11, 2024 — Sacramento, CA

Thank you for your support as a sponsor and/or exhibitor at CHA’s Disaster Planning Conference, September 10 – 11, 2024 at the Pasadena Convention Center. Please review the materials and deadlines below.

August 19 Review your profile and upload additional content to Exhibitor Portal
The primary contact per organization will receive an email to log-in and review/make changes to your company profile as well as add additional resources (links, videos, documents, social media handles, etc.). This information will be accessed by in-person and virtual attendees via the conference app. If you do not receive the portal access email, contact lhartzell@calhospital.org.
August 19Room block discount cut-off (see Host Hotels section below)
Week of August 22Booth assignments and final floor plan sent    
August 23Email description of item contributing to raffle
(Min value of $100, gift cards or smaller items recommended for easy transport)
TBAAdvance order deadline to submit service forms to decorator
(forms received after TBD will incur a 25% charge)  
TBALast day freight can arrive at warehouse 
September 5Conference app live
September 6Attendee list available
September 9Setup from 1:00 – 4:00 p.m.
10 – 11
Conference and exhibit viewing 
September 11Tear down from 1:45 – 3:30 p.m.

Purpose of the Conference

This program is designed to provide hospitals with the information, tools and resources to prepare for an unprecedented man-made or natural catastrophe. It allows colleagues to connect at the largest gathering of hospital emergency preparedness coordinators in California. We’ll explore new approaches and solutions that evolve from real-life crises to build critical skills and strengthen preparedness and response.

Who Will Attend

We are expecting hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.

Conference Meeting Location

The conference and exhibit show will be held at the Pasadena Convention Center.

Safe Credit Union Convention Center
300 E. Green Street
Pasadena, CA 91101
Phone: (626) 795-9311

Download the conference attendee list on September 6.

Location: Pasadena Convention Center, Exhibit Hall A
(Date/Times are approximate and subject to change)

Monday, September 9
Set-up: 1:00 – 4:00 p.m. 

Tuesday, September 10
Exhibit Viewing & Continental Breakfast: 8:00 – 8:45 am
PM Breaks: 10:15 – 10:45 am & 3:00 – 3:30 pm
Exhibit Show Reception: 4:30 – 5:45 pm

Wednesday, September 11
Exhibit Viewing & Continental Breakfast: 7:00 – 8:00 am
AM Break: 10:00 – 10:30 am
Dismantling: 1:45 pm – 3:30 pm

Curtin Convention & Exposition Services is the exclusive service contractor for the show and all additional services needed, i.e. shipping, material handling, carpet for your booth, etc. must be secured directly through Curtin Convention & Exposition Services.

Curtin Convention & Exposition Services, Inc. 
Phone: 415-883-7818
Fax: 415-883-1755

Note; each 10’ x 10’ booth includes the following: 

  • (1) 8’ table with drape
  • (2) chairs
  • (1) waste basket
  • (1) 500-watt, 120-volt duplex electrical outlet

For Online Ordering: You will be notified via email when online ordering is open along with instructions on how to access the system.

Email Order Forms or Questions: info@curtinconvention.com

Please review the Exhibit Rules as a refresher of the details regarding this event.

Booth assignments are made by the California Hospital Association (CHA) based on the following criteria: sponsorship level, number of booths purchased, suitability and availability of locations.

Download booth assignments map and tour card the week of August 22.

Hotel Dena
303 Cordova Street
Pasadena, CA 91101
(626) 449-4000 (reservations)

The Hotel Dena has rooms available at the discounted rate of $219 for all nights during the conference. For reservations, call (626) 449-4000 and mention the “2024 CHA Disaster Planning Conference.” The deadline for discounted sleeping rooms is August 19

If you have any questions, please don’t hesitate to call or email me.

Lisa Hartzell
Director, Event Management
(916) 552-7502