Thank you for your support as a sponsor and/or exhibitor at CHA’s Disaster Planning Conference, September 9– 10, 2025 at the SAFE Credit Union Convention Center. Please review the materials and deadlines below.
| DUE BY: | TASK: |
| August 15 | Review your profile and upload additional content to Exhibitor Portal The primary contact per organization will receive an email to log-in and review/make changes to your company profile as well as add additional resources (links, videos, documents, social media handles, etc.). This information will be accessed by in-person and virtual attendees via the conference app. If you do not receive the portal access email, contact lhartzell@calhospital.org. |
| August 18 | Room block discount cut-off (see Host Hotels section below) |
| TBA | Advance order deadline to submit service forms to decorator (forms received after TBA will incur a 25% charge) |
| Week of August 18 | Booth assignments and final floor plan sent |
| August 25 | Email description of item contributing to raffle (Min value of $100, gift cards or smaller items recommended for easy transport) |
| September 4 | Conference app live |
| TBA | Last day freight can arrive at warehouse |
| September 5 | Attendee list available. |
| September 8 | Setup from 1:00 – 4:00 p.m. |
| September 9 – 10 | Conference and exhibit viewing |
| September 10 | Tear down from 1:45 – 3:30 p.m. |
Purpose of the Conference
This program is designed to provide hospitals with the information, tools and resources to prepare for an unprecedented man-made or natural catastrophe. It allows colleagues to connect at the largest gathering of hospital emergency preparedness coordinators in California. We’ll explore new approaches and solutions that evolve from real-life crises to build critical skills and strengthen preparedness and response.
Who Will Attend
We are expecting hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.
Conference Meeting Location
The conference and exhibit show will be held at the SAFE Credit Union Convention Center.
SAFE Credit Union Convention Center, West Lobby Entrance
1401 K St, Sacramento, CA 95814
Phone: (916) 808-5291
https://safecreditunionconventioncenter.com/
To view the full agenda go to:
https://calhospital.org/events/2025-disaster-planning/
Coming Soon–download the conference attendee list.
Location: SAFE Credit Union Convention Center, West Lobby, Ballroom — Upper Level
(Date/Times are approximate and subject to change)
Monday, September 8
Set-up: 1:00 – 4:00 p.m.
Tuesday, September 9
Exhibit Viewing & Continental Breakfast: 8:00 – 8:45 am
Lunch: 11:45 am – 12:45 pm
PM Breaks: 10:15 – 10:45 am & 3:00 – 3:30 pm
Exhibit Show Reception: 4:30 – 5:45 pm
Wednesday, September 10
Exhibit Viewing & Continental Breakfast: 7:00 – 8:00 am
AM Break: 10:00 – 10:30 am
Lunch: 12:45 – 1:30 pm
Dismantling: 1:45 pm – 3:30 pm
Curtin Convention & Exposition Services is the exclusive service contractor for the show and all additional services needed, i.e. shipping, material handling, carpet for your booth, etc. must be secured directly through Curtin Convention & Exposition Services.
Curtin Convention & Exposition Services, Inc.
Phone: 415-883-7818
Fax: 415-883-1755
Note; each 10’ x 10’ booth includes the following:
- (1) 8’ table with drape
- (2) chairs
- (1) waste basket
- (1) 500-watt, 120-volt duplex electrical outlet
For Online Ordering: You will be notified via email when online ordering is open along with instructions on how to access the system.
Note, the Exhibitor Service Kit will be available in June.
Email Order Forms or Questions: info@curtinconvention.com
Please review the Exhibit Rules as a refresher of the details regarding this event.
Booth assignments are made by the California Hospital Association (CHA) based on the following criteria: sponsorship level, number of booths purchased, suitability and availability of locations.
Coming Soon–download booth assignments map and tour card by no later than August 22.
Sheraton Grand Sacramento Hotel
1230 J St.
Sacramento, CA 95814
The Sheraton Grand has rooms available at a discounted rate of $239. For reservations, call (916) 447-1700 and mention the “CHA Disaster Planning Conference” or book online. Don’t delay; the deadline for discounted sleeping rooms is August 18, 2025.
If you have any questions, please don’t hesitate to call or email me.
Lisa Hartzell
Director, Event Management
(916) 552-7502
lhartzell@calhospital.org