One-Time Data Submission Needed by Tomorrow to Qualify for Federal Funds

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Action needed:

In order to qualify for the second tranche of Coronavirus Aid, Relief, and Economic Security (CARES) Act funding, California’s hospitals have until 11:59 p.m. (PT) on Thursday, April 23 to submit the following:

  • Each facility’s total number of intensive care unit beds as of April 10, 2020
  • Each facility’s total number of admissions with a positive diagnosis for COVID-19 from Jan. 1-April 10, 2020
  • Each facility’s National Provider Identifier


Submit by 11:59 p.m. (PT) on Thursday, April 23.


The data must be submitted via an authentication portal established by a Department of Health and Human Services (HHS) vendor, TeleTracking. The state is unable to submit the data on behalf of hospitals, and HHS has not provided clear definitions for the data elements being requested. However, hospitals can refer to the Centers for Disease Control and Prevention FAQ related to the National Healthcare Safety Network COVID-19 reporting module for additional guidance.

The TeleTracking portals are unique to each hospital, and hospital administrators should have received an email from TeleTracking on April 12 — as part of previous federal data collection efforts — to register for access to the TeleTracking portal. Questions about the registration process can be directed to TeleTracking Technical Support at (877) 570-6903. At noon (PT) today, HHS will host a call to update providers on this distribution of funds. Participants must register for the call by clicking here.

The first tranche of the $100 billion allocation via the CARES Act was $30 billion. The precise amount in the second tranche is not known at this time.

NOTE: Submitting data does not guarantee eligibility or amount, but HOSPITALS THAT DO NOT SUBMIT WILL NOT BE ELIGIBLE.

If you have questions, contact Amber Ott at