Disaster Planning — Exhibitor Resources

October 3 – 4, 2023 — Sacramento, CA

Thank you for your support as a sponsor and/or exhibitor at CHA’s Disaster Planning Conference, October 3 – 4, 2023 at the Safe Credit Union Convention Center. Please review the materials and deadlines below.

September 8 Review your profile and upload additional content to Exhibitor Portal
The primary contact per organization will receive an email the week of Aug. 21st to log-in and review/make changes to your company profile as well as add additional resources (links, videos, documents, social media handles, etc.). This information will be accessed by in-person and virtual attendees via the conference app. If you do not receive the portal access email, contact lhartzell@calhospital.org.
September 11Room block discount cut-off (see Host Hotels section below)
Week of September 11Booth assignments and final floor plan sent    
September 20Email description of item contributing to raffle
(Min value of $100, gift cards or smaller items recommended for easy transport)
September 28Advance order deadline to submit service forms to decorator
(forms received after TBD will incur a 25% charge)  
September 28Last day freight can arrive at warehouse 
September 25Conference app live
September 29Attendee list available
Download attendee list
October 2Setup from 1:00 – 4:00 p.m.
3 – 4
Conference and exhibit viewing 
October 4Tear down from 12:45 – 2:45 p.m.

Purpose of the Conference

This program is designed to provide hospitals with the information, tools and resources to prepare for an unprecedented man-made or natural catastrophe. It allows colleagues to connect at the largest gathering of hospital emergency preparedness coordinators in California. We’ll explore new approaches and solutions that evolve from real-life crises to build critical skills and strengthen preparedness and response.

Who Will Attend

We are expecting hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.

Conference Meeting Location

The conference and exhibit show will be held at the Sacramento Convention Center.

Safe Credit Union Convention Center
1401 K Street
Sacramento, CA 95814
Phone: (916) 808-5291

To view the full agenda go to: https://calhospital.org/events/2023-disaster/

Download the conference attendee list as of 9-29-23.

Location: Safe Credit Union Convention Center, West Lobby, 2nd Floor, Ballroom A
(Date/Times are approximate and subject to change)

Monday, October 2
Set-up: 1:00 – 4:00 p.m. 

Tuesday, October 3
Exhibit Viewing & Continental Breakfast: 8:00 – 8:45 am
PM Breaks: 10:15 – 10:45 am & 3:00 – 3:30 pm
Exhibit Show Reception: 4:30 – 5:45 pm

Wednesday, October 4
Exhibit Viewing & Continental Breakfast: 7:00 – 8:00 am
AM Break & Prize Drawing: 10:00 – 10:30 am
Dismantling: Tear down from 12:45 – 2:45 p.m. (note change in tear down time)

Curtin Convention & Exposition Services is the exclusive service contractor for the show and all additional services needed, i.e. shipping, material handling, carpet for your booth, etc. must be secured directly through Curtin Convention & Exposition Services.

Curtin Convention & Exposition Services, Inc. 
Phone: 415-883-7818
Fax: 415-883-1755

Note; each 10’ x 10’ booth includes the following: 

  • (1) 8’ table with drape
  • (2) chairs
  • (1) waste basket
  • (1) 500-watt, 120-volt duplex electrical outlet

For Online Ordering: You will be notified via email when online ordering is open along with instructions on how to access the system.

Email Order Forms or Questions: info@curtinconvention.com

Please review the Exhibit Rules as a refresher of the details regarding this event.

Booth assignments are made by the California Hospital Association (CHA) based on the following criteria: sponsorship level, number of booths purchased, suitability and availability of locations.

Download booth assignments map and tour card.

The Hyatt Regency Sacramento is the host hotel for the conference. Located in the heart of downtown Sacramento and across the street from the Convention Center, the Hyatt is close to numerous dining options, shopping and parks. 

Hyatt Regency Sacramento
1209 L Street
Sacramento, CA 95814
(888) 421-1442 (reservations)
(916) 443-1234

The Hyatt Regency Sacramento has rooms available at the discounted rate of $220 for all nights during the conference. For reservations, call (888) 421-1442 and mention the “Disaster Planning for CA Hospitals.” The deadline for discounted sleeping rooms is September 11. To book a room online, click here.

If you have any questions, please don’t hesitate to call or email me.

Lisa Hartzell
Director, Event Management
(916) 552-7502