Disaster Planning — Exhibitor Resources

October 3 – 4, 2023 — Sacramento, CA

Thank you for your support as a sponsor and/or exhibitor at CHA’s Disaster Planning Conference, October 3 – 4, 2023 at the Sacramento Convention Center. Please review the materials and deadlines below.

September 8 — Email 50 words or less company description 

September 8 — Email description of item contributing to raffle
                           (Gift cards or smaller items recommended for easy transport)   

September 11 — Room block discount cut-off (see Host Hotels tab)

Week of September 11 — Booth assignments and final floor plan sent    

TBD — Advance order deadline to submit service forms to decorator
                          (forms received after TBD will incur a 25% charge)  

TBD — Last day freight can arrive at warehouse 

Week of September 25 — Conference app live

September 29 — Attendee list available

October 2 — Setup from 1:00 – 4:00 p.m.

October 3 – 4 — Conference and exhibit viewing 

October 4 — Tear down from 10:30 a.m. – 12:00 p.m.

Purpose of the Conference

This program is designed to provide hospitals with the information, tools and resources to prepare for an unprecedented man-made or natural catastrophe. It allows colleagues to connect at the largest gathering of hospital emergency preparedness coordinators in California. We’ll explore new approaches and solutions that evolve from real-life crises to build critical skills and strengthen preparedness and response.

Who Will Attend

We are expecting hospital administrators, emergency preparedness coordinators, disaster planners, risk managers, physicians, nurse executives, emergency department managers, safety and security personnel, and other hospital professionals from throughout the state.

Conference Meeting Location

The conference and exhibit show will be held at the Pasadena Convention Center.

Sacramento Convention Center
1401 K Street
Sacramento, CA 95814
Phone: (916) 808-5291

To view the full agenda go to: https://calhospital.org/events/2023-disaster/

Location: Sacramento Convention Center, Ballroom A
(Date/Times are approximate and subject to change)

Monday, October 2
Set-up: 1:00 – 4:00 p.m. 

Tuesday, October 3
Exhibit Viewing & Continental Breakfast: 8:00 – 9:00 am
PM Breaks: 10:15 – 10:45 am & 3:00 – 3:30 pm
Exhibit Show Reception: 4:30 – 5:30 pm

Wednesday, October 4
Exhibit Viewing & Continental Breakfast: 7:00 – 8:00 am
AM Break & Prize Drawing: 10:00 – 10:30 am
Dismantling: 10:30 am – 12:00 pm

Please review the Exhibit Rules as a refresher of the details regarding this event.

Booth assignments are made by the California Hospital Association (CHA) based on the following criteria: sponsorship level, number of booths purchased, suitability and availability of locations.

Curtin Convention & Exposition Services, Inc. 
2269 Chestnut Street, Suite 628
San Francisco, California 94123
Phone: 415-883-7818
Fax: 415-883-1755

Curtin Convention & Exposition Services is the exclusive service contractor for the show and all additional services needed, i.e. shipping, material handling, carpet for your booth, etc. must be secured directly through Curtin Convention & Exposition Services.

Note; each 10’ x 10’ booth includes the following: 

  • (1) 8’ table with drape
  • (2) chairs
  • (1) waste basket
  • (1) 500-watt, 120-volt duplex electrical outlet

Check back to download the exhibitor service kit here.

For Online Ordering: You will be notified via email when online ordering is open along with instructions on how to access the system.

Email Order Forms or Questions: info@curtinconvention.com

The Hyatt Regency Sacramento is the host hotel for the conference. Located in the heart of downtown Sacramento and across the street from the Convention Center, the Hyatt is close to numerous dining options, shopping and parks. 

Hyatt Regency Sacramento
1209 L Street
Sacramento, CA 95814
(888) 421-1442 (reservations)
(916) 443-1234

The Hyatt Regency Sacramento has rooms available at the discounted rate of $220 for all nights during the conference. For reservations, call (888) 421-1442 and mention the “Disaster Planning for CA Hospitals.” The deadline for discounted sleeping rooms is September 11. To book a room online, click here.

If you have any questions, please don’t hesitate to call or email me.

Lisa Hartzell
Director, Event Management
(916) 552-7502